Privacy policy "ARCH-E"

September, 2023

The protection of your personal data is important to us. In the following, we inform you about the most important aspects of data processing within the framework of the Creative Europe Programme "European Platform for Architectural Design Competitions", Project acronym: "ARCH-E":

Data collection and processing

ARCH-E is a project co-funded by the European Union under the Creative Europe framework (CREA). The main objective of ARCH-E is to promote high-quality architectural solutions for the built environment by increasing the use of architectural design competitions (ADC) in Europe and overcoming cross border market barriers in the market for architectural services. The main outputs are the ARCH-E Map, a comparative description of national ADC systems, the multilingual ARCH-E Glossary with technical terms and the Architects` Needs Report. For further information please read the project description.

The Federal Chamber of Architects and Chartered Engineering Consultants is the Chief Operating Officer of the ARCH-E project. You can find more information about the project and cooperation partners of the Federal Chamber of Architects and Chartered Engineering Consultants under the following link: https://arch-e-eu-test.sepa.at/about/consortium/team

To achieve the main objective of the project the Federal Chamber of Architects and Chartered Engineering Consultants processes personal data of the project partners and cooperation partners other in the project involved and interested persons (e.g. institutions and experts). We only pass on your personal data to third parties (e.g. technical support or project partners) if this is necessary in connection with the implementation of the ARCH-E project or if you have given your consent to this.

Your data will be deleted if it is no longer required to fulfill the purpose for which it was stored or if storage becomes inadmissible for legal reasons, for example if you revoke your consent.

The Federal Chamber of Architects and Chartered Engineering Consultants thus promotes the professional, social and economic interests of civil engineers (Article 57 of the Civil Engineers Act [ZTG]). The processing of personal data within the project "ARCH-E" is therefore primarily carried out on the basis of Article 6(1)(c) and (e) of the GDPR in conjunction with Article 73 of the Civil Engineers Act for the fulfillment of the legally assigned tasks as a representation of the interests of civil engineers. If applicable, data processing based on consent to data processing, e.g. by clicking on the social media links or accepting the use of cookies (Article 6(a) of the GDPR). Data processing is also carried out in the course of fulfilling a contractual agreement, e.g. the cooperation agreement concluded between the project partners (Article 6(1)(b) of the GDPR). In individual cases, data processing may also be in the legitimate interest of the Federal Chamber of Architects and Chartered Engineering Consultants or their project partners (Article 6(1)(f) of the DGPR), e.g. the interest of the Chambers of Civil Engineers in the practical processing and presentation of the Austrian competition and public procurement system resulting from their statutory duties.

Stakeholder Pool

The Stakeholder of the ARCH-E project support the ARCH-E project partners to create awareness on architectural competitions at national and international levels. The Stakeholder are invited to give feedback and advice on upcoming initiatives of ARCH-E project partners.

The Stakeholder Pool is structured in 3 categories:

Only stakeholder experts have the possibility to publish their name and their individual expertise and optional the address of their office/agency website in the list of stakeholders. Beyond no further contact information will be shown or published in the list of stakeholders on our Website.

If you want to become a Stakeholder, you need to contact the project partners or the project coordinator (see address below) by using the contact form. If you give your consent, subsequently you will also be part of the list of stakeholders on https://arch-e-eu-test.sepa.at/stakeholder#chambers

You have the right to correction and revoke your consent at any time. After a revocation in particular your name will be deleted from the stakeholder list. The revocation does not affect the lawfulness of the processing that took place based on the consent up to the time of the revocation (Article 7(3) of the GDPR). Please find more information about your rights and the contact data below.

ARCH-E Network

To promote high-quality architectural solutions, it is necessary that architects have an opportunity for global networking and presentation their ADC- projects. The ARCH-E Network connects professionals in architecture all over Europe and abroad to form transnational teams and working groups to participate and cooperate in architectural design competitions.

If you work as an architect according to the national standards in your country (eg registration, membership by the national order/chamber) or if you are an expert in the field of architectural design competitions, you can register and become part of the ARCH-E "network". Hereby, ARCH-E offers you the possibility to set up your own personal profile, where you can introduce yourself or your office with a short CV and a link to your website and even present some of your competition entries and projects.

Please note that in connection with the ARCH-E Network we use Open Street Map to show where the people in the network are located and thus make it easier for you to make targeted contact. Please find the data policy of Open Street Map under the following link: https://osmfoundation.org/wiki/Privacy_Policy

After fulfilling the formular for registration in the ARCH-E network, you receive a link for verification the registration. So, it is especially necessary to register an email address. After this verification the chief operating officer of ARCH-E checks the fulfillment of the basic requirements, and the person will be included as a professional in architecture in the "network" of ARCH-E. Hereby we send you a personal initialization-password which you will be asked to change by the first login on https://arch-e-eu-test.sepa.at. We advise changing the password regularly. You can easily do this after login in "my profile-area".

Subsequently, you can create your own profile on https://arch-e-eu-test.sepa.at and add projects. The profile will only be published on https://arch-e-eu-test.sepa.at, if you give your consent to this. The data processing in connection with the ARCH-E Network based on the professional in architects or expert's consent to data processing, which is given during the registration process (Article 6(a) of the GDPR). If a person no longer wants to be part of the ARCH-E Network, he/she can edit or delete his/her profile himself/herself after login. In the login area it is also possible to delete, edit or exchange single data or documents.

ARCH-E Glossary

In the Arch-E Glossary you can find a collection of important terms of competition of the different countries of the project partners. The glossary also offers you the possibility to compare the different terminologies in the several countries of the project partners. Furthermore it is possible to enter your comment to each terminologies. To enter your comment, you have to set your name and your email address and give your consent to processing your personal data by the Federal Chamber of Architects and Chartered Engineering Consultants as Chief Operating Officer. The Federal Chamber of Architects and Chartered Engineering Consultants checks your entries for traceability and possibly you will be contacted for queries by the team of the Federal Chamber of Architects and Chartered Engineering Consultants. After this quick review your comment and your name is published on our website.

The data processing in connection with the ARCH-E Glossary Comments based on your consent to data processing (Article 6(a) of the GDPR), which is given during the commenting process. Every commenter has the right to withdraw his consent any time by contacting the project coordinator. The withdrawal of consent does not affect the lawfulness of processing based on consent before the withdrawal. You can find more information about your further rights below.

Survey and Google Forms

In order to create our study's and to collect statistical data, we conduct surveys. The questions of the surveys are anonymous. So the Arch-E Partner's don't store any personal data in connection with the survey.

To conduct the surveys we use the survey management software "Google Forms". "Google Forms" use Cookies to collect user data, e.g. IP addresses.

"Google Forms" is part of the Google Docs Editors Suite from Google Ireland Limited. You can find more information about the data processing by Google under the following link: https://policies.google.com/privacy?hl=de

Google Ireland Limited is a subsidiary of Google LLC, which is settled in the USA. So it is not excluded that during the use of "Google Forms" your personal data (e.g. IP-address) will be transferred to countries, which are outside the European Union. The European Commission adopted new adequacy decision for safe and trusted EU-US data flows, and Google LLC is certified under the EU-U.S. Data Privacy Framework.

SWOT Analysis

The SWOT analysis is intended to make the decision to invest time and concentration on a participation on an ADC easier. The questionnaire only contains basic information to competition standards. We need your name and your e-mail address to send you a link to the results of the analyze. By registering to receive the result of the analyze, you give your consent to the processing of your personal data (Art 6 GDPR).

If you do not also register to receive our newsletter, we will delete your personal data after three months. We assume, that after this time the first competition stage is already over and you need no more support for your decision to participate.

If you also register to receive our newsletter, please find more information about the data processing in connection with the newsletter tool below. As detailed below under the description of your rights, you have the right to revoke your consent for data processing at any time.

Newsletter

To stay up to date it is possible to subscribe for the ARCH-E newsletter. To process the newsletter function we are using the programs of "intuit mailchimp". You can find more information on the handling of user data in connection with their newsletter tool on https://www.intuit.com/privacy/statement/.

By registering to receive the newsletter, you give your consent to the processing of your personal data (Art 6 GDPR). As detailed below under the description of your rights, you have the right to revoke your consent at any time. So, if you wish to receive the newsletter no longer, please find a link to unsubscribe at the end of each newsletter. After you have successfully unsubscribed, your e-mail address will be removed from the distribution list.

Cookies

For the statistical evaluation of the use of our web offer as well as for improvement of the offer our website uses cookies. These are small text files that are stored on your end device with the help of the browser. They do not cause any damage to your end device.

If you have consented to the use of cookies, some cookies remain stored on your terminal device until you delete them. This allows us to recognize your browser on your next visit. Your IP address is therefore recorded, but immediately pseudonymized by deleting the last two octets. This makes only a rough localization more possible.

If you visit our website, we collect some data for statistical evaluation of our website. The following data is collected by a pixel that is embedded on every website:

If you do not wish this, you can set up your browser so that it informs you about the setting of cookies and you only allow this in individual cases. However, when disabling cookies, the functionality of our website may be limited.

You can revoke your consent to the use of cookies at any time with effect for the future. For this purpose, please contact the Federal Chamber of Civil Engineers at the address below.

For this purpose, our website uses functions of the web analysis service piwik.pro.
piwik.pro is used by the Federal Chamber and maintained by our host and project partner SEPA Engineering. You can find more information on the handling of user data with SEPA and their contact details at https://www.sepa.at.

Social Media and Open Street Map

We want to get more people excited about our project. So, our ARCH-E is also represented on twitter, linkedin, instagram and youtube. You can find links to these social media platforms on our website. Furthermore, some twitter tweets are embedded on our website. Twitter, linkedin, instagram and youtube are mostly settled in the United States. Therefore, it is not excluded that during visiting our website your personal data (e.g. IP-address) will be transferred to countries, which are outside the European Union. The General Data Protection Regulation (GDPR) does not apply in these countries.

Please find the data polices of these companies under the following links:
Twitter: https://twitter.com/de/privacy
Linkedin: https://de.linkedin.com/legal/privacy-policy
Instagram: https://about.instagram.com/de-de/safety
Youtube: https://www.youtube.com/intl/ALL_at/howyoutubeworks/user-settings/privacy

To make our website more user-friendly, we also use Open Street Map in connection with the Arch-E-Network. OpenStreetMap provides map data for thousands of websites, apps and other devices. To use Open Street Map you have to click on the correspond icon. After that graphic elements are downloaded on our Website. During this download process technical information of the user can be sent to the respective server of Open Street Map. Open Street Map is formally operated by the OpenStreetMap Foundation (OSMF), which is located in the United Kingdom. The European Commission has certified that the United Kingdom has a level of protection essentially equivalent to that in the European Union: https://commission.europa.eu/document/dabdaf35-ee58-405e-ac3e-924d04b2cfe4_en and https://commission.europa.eu/document/67dc46ee-1f1a-4f3b-920f-71af138ffcfc_en. Please find the data policy of Open Street Map under the following link: https://osmfoundation.org/wiki/Privacy_Policy.

By clicking on the links to open the social media platforms and Open Street Map and by activating the social media and Open Street Map feeds on our website, you give your consent to processing your personal data in connection with the retrieval of our sites on Twitter, Linkedin, Instagram, Youtube and Open Street Map.

Messaging Tool

If you want to contact us, you can use our contact form. Subsequently the personal data you provide (e.g. name and contact details) will be stored by the Chief Operating Officer of the project (Federal Chamber of Architects and Chartered Engineering Consultants) for the purpose of processing your request. If it is necessary for answering the request your personal data will also be processed by the project partners.

Login Area

Furthermore the ARCH-E project partners use the login area as a working space to exchange information in connection with the project and editing project documents. The project partner SEPA as technical support makes sure that the login area is not accessible to the public and only reachable after login by entering the username and personal password by the project partner. You can find more information on the handling of user data with SEPA and their contact details at https://www.sepa.at.

For more safety we advise to change your personal password at regular intervals. In the login area the project partners have agreed to use "Google Docs" to prepare project documents and exchange their opinions and interests. Google LLC Mountain View, California is now part of the EU data privacy framework program so we can be sure, that the data processing takes place according to the conditions of the GDPR. You can find more information about data processing by Google under the following link: https://policies.google.com/privacy?hl=de.

Your rights

With regard to your personal data, you have the rights to information, correction, deletion, restriction of processing, data portability and objection (Articles 15-21 of the GDPR).

If the lawfulness of a data processing is based on your consent, you have the right to revoke your consent at any time. The revocation does not affect the lawfulness of the processing that took place on the basis of the consent up to the time of the revocation (Article 7(3) of the GDPR).

If you believe that the processing of your data violates data protection law or your data protection rights have been violated in any other way, please contact the Federal Chamber of Architects and Chartered Engineering Consultants. We are confident to be able to provide clarification!

If you nevertheless have data protection concerns, you can complain to the Austrian data protection authority.

Person responsible as defined in GDPR:

Federal Chamber of Architects and Chartered Engineering Consultants
Karlsgasse 9/2, 1040 Vienna
T: 01 - 505 58 07
F: 01 - 505 32 11
E: office@arching.at

https://www.arching.at/meta/datenschutzerklaerung.html

You can reach our data protection officer at the above address.

Contact us

Project Coordination / Lead Partner:
Bundeskammer der Ziviltechniker:innen I Arch + Ing
Austrian Federal Chamber of Architects and Chartered Engineering Consultants

Project email

Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the European Education and Culture Executive Agency (EACEA). Neither the European Union nor EACEA can be held responsible for them.